Find the moment by what was said
Every clip is transcribed and tagged on your own hardware, so a plain-language search opens the exact timecode.
Capabilities
Find the shot without asking the one person who remembers where it is.
Vaultline builds your team a custom media system you own forever, around the storage you already have. Search, transcripts, tagging, review, drive tracking and photo workflows, configured to how your team actually works.
$0 upfront · $4,669 if you keep it · nothing if you don't
One foundation, six families.
Gear depreciates. Software gets more expensive. Knowing what you have, where it is, and how to get it is the one asset that appreciates.
The base layer, in every build
- App shell
Shared navigation and operational surface.
- Access model
User roles, sessions, and permission boundaries.
- Configuration layer
Naming rules, root mappings, and module settings.
- Job telemetry
Status, retries, and failure visibility for background operations.
Family 01
Archive. Searchable, browsable media.
Folder-aware discovery, metadata extraction, derivative access, and transcript search.
What the archive family covers
- Search
Indexed search across names, tags, transcripts, and workflow state.
- Browse
Browse and playability without opening original files every time.
- Archive health
Duplicate and orphan detection for operational trust.
Family 02
Ingest. Cleaner intake, cleaner handoff.
Representative pipeline from source media into production-ready structure.
What the ingest family covers
- Naming
Naming rule enforcement and project context capture.
- Copy and verify
Copy/verify behavior with logs for traceability.
- Handoff
Consistent handoff summary for downstream workflows.
Sample handoff
Demo data
- Naming rule
YYYY-MM-DD_PROJECT_CARDApplied at intake, with the project captured from the card- Copy and verify
- Checksum compared after copyWritten to the job log, so the transfer can be shown later
- Destination
- Primary Storage / 2025-0822_SUMMIT OUTDOORSThe structure the edit and the archive already use
Family 03
Relay. Storage and custody visibility.
Volume map, offline detection, and backup confidence for active drives.
- Volumes
Mounted volume detection and primary storage mapping.
- Backups
Backup mismatch reporting and drive health signals.
- Remediation
Task queue for remediation and periodic audits.
Family 04
Review. Review without channel chaos.
Versioned feedback surfaces where teams can route approvals and finalize state.
What the review family covers
- Versions
Version and approval state tracking.
- Comments
Timecoded commentary tied to media context.
- Delivery
Delivery tracking so approvals do not disappear in chat.
One board for every cut
Stage, latest version, feedback, approval and delivery state in one place.
Family 05
Photo. Photo workflows with less manual overhead.
Consistent culling, select rounds, and edit handoff context for stills teams.
Sample select round
Demo data
- Workspaces
Structured shoot and project workspaces.
- Rounds
Comment and approval state by round.
- Finals
Final-image library mapping and version context.
Family 06
Integrations. Team tools where they already live.
The archive is the base for everything after: review, post production, drive tracking, backup protection, remote access and automation are built on top of it, from parts we have already proven.
Slack and email
Slack and email event routing.
Webhooks
Webhook feed for custom automations.
Edit stack and digests
Foundation for edit stack integrations and digests.
Before a build starts
Four things we agree in writing.
Primary friction is explicit and scoped in writing.
Representative media is available and legally accessible for use in the build.
Acceptance criteria are measurable and reviewable.
Roll-forward plan is agreed before the build starts.
A limited program for qualifying in-house teams.
Media Nexus · The Free Build
See your archive become usable before you pay a dollar.
Tell us about your team and your media. If it is a fit, we build the archive first; the keep price is $4,669 and there is no invoice if you walk away.
$0 upfront · $4,669 if you keep it · nothing if you don't
